The challenge
The company's accounting software recorded bills and payments, but it could not put a list of payments in front of the CFO for approval before money left the bank.
Each payment run, the accounts team pulled overdue bills into a spreadsheet, sent it to the CFO over email, waited for changes, and then built the bank upload file by hand in the bank's format. The whole run took about 1.5 man-days, approvals were hard to trace afterwards, and every manual step was a chance for a wrong amount or account to reach the bank.
What we built
- Zenith 360 reads overdue payables, vendors and their bank details straight from the accounting system, so nothing is retyped.
- The accounts team (the maker) reviews the overdue list in Zenith 360 and selects what to pay.
- The payment list is pushed to the CFO for approval. The CFO can approve it or return it with comments, and every action is recorded.
- Once approved, Zenith 360 converts the list into the bank's own upload template automatically, with no manual formatting.
- The maker uploads the file on the bank portal and authorises it with an OTP, so the bank's own security stays in place.
The result
1.5 → 0.2man-days per payment run
A payment run that took 1.5 man-days now takes 0.2 man-day. Every payment is approved by the CFO before it reaches the bank, the bank file is generated without manual formatting, and the full approval trail is on record: better control, efficiency and accuracy at the same time.
Tools and platforms
Zenith 360Accounting system connectorCFO approval workflowBank upload templateApproval trail
Client details are withheld at the client's request.